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Executive Administrative Assistant in Houston, TX at ACCC Insurance Company

Date Posted: 4/24/2019

Job Snapshot

Job Description

Position Summary:

The Executive Administrative Assistant position provides administrative support to Human Resources Departmental Managers and assists in coordinating all aspects of daily operations, including recording and reporting data.

The Executive Administrative Assistant is a high profile position that requires excellent organizational skills and the ability to handle a variety of confidential and non-routine information in a professional manner.  

 Key Responsibilities:

  1. Supports the HR Senior Manager and the HR Manager in various HR routines.
  2. Manage HR Managers calendar, appointments and meetings, preparing materials and information needed for meetings on calendar in advance.
  3. Work Closely and effectively with the HR Managers to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  4. Prepares, edits, prints and distributes materials for scheduled meetings.
  5. Maintains open communication with employees and management, disseminating information, explaining processes and programs verbally.
  6. Completes and maintains a variety of reports, such as expense reports and department trends, as directed by the department managers.
  7. Participate in proactive team efforts to achieve company goals.
  8. Assists in the implementation of operational projects as needed.
  9. Anticipates the needs of the department managers
  10. Other duties as assigned by HR Management.


Job Requirements

Skills and Qualifications:

  • Demonstrate ability to deescalate matters applicably
  • Demonstrate ability to multi-task, organize, take initiative, follow up independently and as a team
  • Demonstrate critical thinking and problem solving skills with minimal supervision
  • Demonstrate excellent organization, verbal and written communication skills
  • Exceptional typing and computer skills, as well as technical knowledge of MS Office products and Windows
  • Uses knowledge and resources to make informed decisions
  • Willingness to actively participate in development trainings
  • Comply with all company policies and procedures 
  • Listens and communicates effectively
  • Present a professional and helpful appearance

 Educational/Experience Requirements:

  • Associate’s Degree or equivalent combination of education and experience       
  • Minimum of 3 years of administrative assistant work experience

Pre-hire Requirements:

  • Must be willing to submit to background checks including identity, criminal background, credit history, employment verifications and drug test.